Terms and Conditions
By and between TP Transcription Limited (‘TP Transcription’), a UK limited company, registered in England, with its registered number being 4946815 and its registered office being Derwen Bach, Glyndwr Road, Mold CH7 5LW. Tel: 01745 813306.
and the Customer.
Reference herein to Customer shall be to a company, a business partnership, individual or sole trader to which TP Transcription Limited directly provides its products and services and where it is the recipient of any invoice resulting from its purchase of products and services from TP Transcription.
The parties agree to the following, which shall apply during the term of this Customer Agreement. This Customer Agreement covers all products and services Customer has purchased or ordered, whether for its own use or for the use of its customers.
We draw your attention to paragraph 16 ‘Guarantee of Items Sent’.
1. Order acceptance
1.1 All orders are subject to acceptance by TP Transcription.
1.2 An order will only be deemed accepted by TP Transcription Limited if it gives confirmation to such effect to Customer.
1.3 TP Transcription Limited may in its absolute discretion refuse to accept any order, or provide that acceptance be subject to such conditions as TP Transcription Limited may impose.
2. Payment for services
2.1 TP Transcription Limited shall issue an invoice in accordance with the agreed quotation supplied prior to commencement of the work or supply of the service, or alternatively its standard tariff of charges from time to time in UK sterling, unless other arrangements with Customer are made in writing.
2.2 Payments are due within 21 days of the date of invoice.
2.3 In the event that any amount remains unpaid after the period of time specified on the invoice, TP Transcription Limited reserves the right (in addition to its right to claim for payment) to discontinue, withhold or suspend products or services to Customer and/or its customers to whom such unpaid amounts relate.
2.4 The Customer shall be responsible for paying value added tax due on TP Transcription’ products and services at the applicable rate at the date of supply.
3.1 No refund shall be applicable once transcription of any recording has commenced, unless TP Transcription does not complete the contract or TP Transcription uses its discretion to refund if the Customer gives notice that they do not wish to continue with the service.
4. Use of services
4.1 TP Transcription’ products and services may only be used for lawful purposes.
4.2 The Customer accepts that TP Transcription Limited does not accept any liability to the Customer and/or its customers from any loss or damage however caused (even if TP Transcription Limited had been advised of a possibility of such damage arising) resulting from transcriptions provided by or to the Customer and/or its customers using TP Transcription’s products or services. Furthermore, TP Transcription Limited does not accept any liability for errors or incorrect transcription and the Customer agrees that it is the Customers’ responsibility to check transcription work carefully and ensure that no such errors exist.
4.3 The Customer agrees to indemnify TP Transcription Limited and keep it indemnified from and against all expenses, costs, damages and awards arising from any claims or actions brought or threatened against TP Transcription Limited by parties alleging any misuse by Customer and/or its customers of TP Transcription products or services and for any infringement of intellectual property rights or other applicable legislation (including, but without limitation, legislation governing the provision of goods or financial (or other services)).
5. Supply of service
5.1 TP Transcription’s liability to Customer arising from defective products or services is limited (save in respect of death or personal injury) to the amount payable by Customer to TP Transcription Limited under this Customer Agreement.
5.2 TP Transcription Limited will always endeavour to supply full service but does not accept liability for TP Transcription’s failure to supply services caused by any external influences including acts of God, fire, governmental acts, breaks in continuity of electricity supply or telecom link, accident or any other cause beyond TP Transcription’s control.
5.3 TP Transcription Limited does not accept liability to Customer for direct or consequential economic loss (including loss of profit or business).
6. Notification of change
7.1 Customer agrees to provide to TP Transcription Limited all reasonable information on its existing and/or prospective activities which TP Transcription Limited may need to fulfil TP Transcription’s obligations under this Customer Agreement.
7.2 TP Transcription Limited reserves the right to change prices as deemed necessary, on giving Customer at least thirty (30) days notice prior to implementing any changes except with respect to provision in section eleven (11).
7.1 TP Transcription acknowledges that by reason of its relationship with the Customer, it may have access to certain information and materials relating to the Customer’s business, products, services, customers and marketing strategies that is confidential and of substantial value to the Customer, which value would be impaired if such information were disclosed to third parties.
7.2 TP Transcription undertakes not to use in any way for its own account nor for the account of any third party, nor disclose to any third party such information or materials revealed to it by the Customer. No information provided by way of transcription will be stored on computers and deleted upon instruction in writing from the Customer.
8. Transferral of Rights and obligations
8.1 Customer rights and obligations under this Customer Agreement may not be enjoyed by a third party or transferred or assigned directly or indirectly without the prior written consent of TP Transcription.
8.2 If Customer sells any of TP Transcription’s products or services to a third party it shall do so on terms which are not inconsistent with this Customer Agreement; and such Customer shall maintain adequate insurance as would normally be covered by a person carrying on in the same type of business as the Customer.
9. Data Protection Act
9.1 TP Transcription Limited reserves the right to hold information relevant to Customer in accordance with the Data Protection Act 1998.
9.2 This information may be stored in a computerised database and/or in paper format, which will be treated in the strictest of confidence and will only be used internally by TP Transcription, unless otherwise stated.
10.1 The parties shall attempt to resolve all disputes arising out of this agreement in a spirit of co-operation without formal proceedings.
10.2 Any dispute which can not be resolved (other than the collection of monies due on unpaid invoices) shall be subject to the arbitration in London of a single arbitrator appointed by agreement between the parties or, failing agreement, nominated in the application of either party by the President for the time being of the Law Society. This clause shall not exclude either party from making an application to the court for injunctive relief.
11. Termination of Customer Agreement
11.1 TP Transcription Limited is entitled to terminate this Customer Agreement on giving notice to such effect if the Customer breeches any of its terms or conditions. In this circumstance, the Customer will forfeit the return of any advance payments and TP Transcription products and services will be wholly withdrawn.
11.2 The Customer may also terminate this Customer Agreement on giving at least thirty (30) days written notice prior to renewal.
11.3 Unless the said notice is received by TP Transcription Limited at least thirty (30) days before the Customer Agreement expires, the Customer will be deemed automatically to have renewed this Customer Agreement for the same duration as the previous one.
11.4 The length of the Customer Agreement equates to the payment period Customer has chosen, e.g. if the Customer pays quarterly then the Customer Agreement is a three (3) month contract.
12. This represents a legal contract
12.1 This Customer Agreement is governed by English law and is covered by the jurisdiction of the English courts. If any provision of this Customer Agreement is held to be invalid by an English court of competent jurisdiction, then the remaining provisions shall nevertheless remain in full force and effect.
12.2 TP Transcription Limited and the Customer agree to renegotiate in good faith any term held invalid and to be bound by mutually agreed substitution provision.
13. Entire agreement; modifications
13.1 This Customer Agreement sets forth the entire agreement and understanding between both parties and merges all prior discussion between them.
13.2 TP Transcription Limited may make changes to this Customer Agreement upon thirty (30) days written notice to the Customer, advising of the change and the effective date thereof. Utilisation of TP Transcription’s services by Customer following the effective date of such change will be deemed as acceptance by the Customer and/or its customers of such change(s). Otherwise this Customer Agreement may not be modified except by the written consent of both parties.
14.1 All notices served by TP Transcription Limited to the Customer shall be sent to its address in the United Kingdom most recently provided by e-mail, fax or letter and shall be effective if sent by e-mail or fax upon the date of transmission, or if sent by post, upon its posting in a duly addressed pre-paid envelope.
14.2 All notices served by Customer to TP Transcription Limited shall be by e-mail, fax or letter and shall be effective upon the date of actual receipt by TP Transcription.
15.1 No failure or delay by either party in exercising any of its rights under this Customer Agreement shall be deemed to be a waiver of that right, and no waiver by either party of a breach of any provision of this Customer Agreement shall be deemed to be a waiver of any subsequent breech of the same.
16. Guarantee of Items Sent
16.1 We cannot guarantee or insure any media, including tapes, digital files or CDs, sent to us. The media, tapes or CDs remain the Customer’s responsibility and we cannot accept liability for any loss or damage, no matter how caused whilst the tapes or CDs are in our possession, in transit, or whilst you are transporting them to us. We strongly recommend that you keep a copy of any recording and obtain any necessary insurance in case of loss or damage.