Quite often universities and academic institutions do not have banks of secretaries to do work.  Usually these institutions expect their academics to do their own typing and administrative work and the support staff usually have very defined roles that do not include typing or transcription.

So if you have a recording of some research for example, or a piece of work you require typing up how do you get this done quickly?

Outsourced Academic Transcription

Outsourced Transcription is a new phenomenon that has been around for some time but only recently utilised to a higher degree.  www.tptranscription.co.uk  is a good example of one of these companies. You visit their website, get a quote and send the transcription company your recordings, whether by post (if on tape) or by e-mail or an FTP sending programme such as www.yousendit.com.

All of these ways are free of charge (apart from the postage costs) and the transcription company will type up your work and send it back to you by e-mail as quickly as possible.

There are companies out there who promise a 45 minutes return on all transcriptions but most academic work does not require this level of speed. www.universitytranscriptions.co.uk offer a fast service which usually is complete within 72 hours or a standard service which is either set at 14 days or open, depending on the size of the project.  The longer the return time the cheaper the work and in fact often the more accurate this is as the transcriber has longer to complete the work and does not feel rushed.

All typing work done by transcription companies is in confidence and you can ask that a confidentiality undertaking is given by both the company and the transcribers that work for it on an individual basis so that you can rest assured of the confidence of the people typing up the material. This is particularly relevant for health research projects, social studies and any celebrity or high profile interviews.

In summary if you need work transcribing it is better to outsource to an external typing provider such as www.universitytranscriptions.co.uk than use an in-house one.

Finally we do not recommend using any company that outsources the work to India or South Africa as the number of spelling mistakes contained within these documents as well as geographical term errors etc can outweigh the benefits of doing the transcription in the first place. If you have a look at some of the examples given on company websites where work is outsourced to India you will see what we mean…


Transcription is a growing business and there are more and more companies, universities and government organisations outsourcing this as it is a cost effective way of ensuring staff do not use up considerable time sat typing out documents.

There is now a way to get free transcription for at least 3 months.

Free Transcription

There are a wide range of different types of transcript companies including one man or woman typists working from home and returning single documents, transcription agencies who process work on behalf of transcribers and get paid a percentage and larger sized transcription companies, some of which seem to have considerable funding behind them.

The free transcription comes from the larger companies.  We have done a check on the internet and estimate that most people could get three months of free transcription work, or alternatively build up a bank of projects that need transcribing and get them all done in one go without paying a penny.  A quick example of this is www.uktyping.com.

UK Typing offer a free trial of transcription for one week and their website (as well as their advert on www.venables.co.uk) indicate that this can include as much transcription as you want for one week so that you can try their service before you buy.

There are at least several other companies doing exactly the same thing and you can see them by going onto www.venables.co.uk.  If you signed up for each of these companies and for the first week sent them as much material as you could in order to trial them, you could get your transcription free of charge for three months.

This could save you considerable sums of money, and perhaps you would then decide to go with one of these companies or go and find other companies who would be prepared to give you free trials as well.

www.tptranscription.co.uk is an online transcription company established in 2001 who do not offer free trials under any circumstances but instead offer consistent and low cost services to a large bank of happy and contented customers, most of whom refer us on for further work from other sources….

For details of our pricing please visit our website at www.tptranscription.co.uk


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